Rio 2016 Olympic & Paralympics Games

Introduction

Awarded to Brazil back in 2007 the Olympic Games are set to take place from the 5th – 21st August 2016 in Rio de Janeiro. Early considerations are necessary to ensure the required schedules are accommodated by the respective Airport Authorities.

Permissions:

In order to apply for airport slots the operator must ensure that all the permission to land and overfly are secured well in advance. Below are the requirements listed for both landing and domestic overflight permits:

  1. Landing Permit:
  • Requirements:
    • Complete Operator & Aircraft Details
    • Full proposed schedule
    • Purpose of flight
    • Aircraft Air Worthiness Certificate
    • Insurance Coverage
    • PIC & SIC license and medical certificates
  • Lead Times:
    • The normal processing time is 2 hours prior to departure from origin via filing of flight plan, however due to the expected traffic congestion the lead times will be increase. Expected lead-time to process the landing permit will be 7 working days.
  1. Domestic Overflight permit: (Applies for internal flights within Brazil)
  • Requirements:
    • Submission of application with ANAC “The Agencia Nacional de Aviacao Civil”
    • Complete Operator & Aircraft Details
    • Full proposed schedule
    • Purpose of flight
    • Aircraft Air Worthiness Certificate
    • Insurance Coverage
    • PIC & SIC license and medical certificates
  • Lead Times:
    • The normal processing time is 48 hours prior to departure from origin, however due to the expected traffic congestion the lead times will be increase. Expected lead-time to process the domestic overflight permit will be 7 working days.

Important Considerations:

  1. Validity of Documents: It is crucial that the documents listed above are valid during the month of August 2016. It would be worth considering checking the documents of substitute aircraft that may perform flights during that period.
  2. Revising submissions: Revising applications submitted to ANAC will be considered as new applications. It is imperative that when setting up the schedules for confirmed flights that the client is aware of this condition. In the event a permit has been obtained and a revision is submitted the permission becomes invalid and the slot gets allocated to the first in line to fill the gap. The closer the revisions are to the date of flight the less likely the revised schedules would be approved.
  3. Charter flights: Applications for charter flights require the following documents:
    • (D085 & D050) – Operations specifications
    • AOC – Aircraft Operator Certificate
  4. Private Non-revenue flights: Applications for private flights require the following document:
    • Customs Letter: This would need to be carried on board the aircraft at all times.
    • Click here for the template
  5. Cabotage flights: It is crucial to ensure the following is considered during domestic flights within Brazil:
    • Lead passenger to be on the flights
    • A copy of the charter contract to be on board the aircraft
    • Full schedule from first point of entry to final exit to and generic GENDEC of passengers on board during all flights within Brazil.

Airport Slots

All the cities that will host the Olympics will require advance slots and/or PPR to be in place prior to arrival. To ensure that you are able to obtain the desired airport slot the following must be in place:

  1. All landing fees have been paid in advance to the Airport Authority
  2. All landing and domestic permits are obtained for the submitted schedule.
  3. Have the aircraft registered with the Slot Coordination Office.

Slot Submission

The process of submitting the slots have not yet been announced, it is expected to follow the same process as the World Cup through an online portal. Almost 20% of the allocated slots will be reserved for heads-of-states, athletes, and VIP guests. It is highly advisable to arrange at the very earliest the schedules of flights during that period. Slots will be valid -15/ +15 minutes; all services must be in place for at least 30 minutes prior to the allocated slot for departure specifically the filing of the flight plan.

The following airports will require coordination of slots in advance listed below along with the respective period.

Airports Period
SBGR 1st Aug. – 20th Sep. 2016
SBGL 1st Aug. – 20th Sep. 2016
SBKP 1st Aug. – 20th Sep. 2016
SBSP 1st Aug. – 20th Sep. 2016
SBRJ 1st Aug. – 20th Sep. 2016
SBBH 1st Aug. – 20th Sep. 2016
SBBR 3rd Aug. – 14th Aug. 2016
SBCF 1st Aug. – 20th Sep. 2016

 

Flight Planning

It is important to note the following considerations when dispatching the flight routes during the period of August 2016. There will be expected restrictions and it is highly recommended that several flight plans are in place for each confirmed flight. For any assistance in developing proposed flight plans and alternatives contact us here.

  1. Make sure up-to-date NOTAMS are in place prior to developing the fligh plan.
  2. Airport Slot requirements will be inidicated in each airport NOTAM during the period of August 2016.
  3. Section 18 of the ICAO flight plan in the “Remarks Section” you must include the following:
    • Landing permit number
    • Aircraft Operator Details
    • Previous departure airport
    • Receipt number from INFRAERO on the paid landing fees.
  4. The PIC will need to allow for at least two hours prior to departure to file the flight plan.
  5. The flight plan is only valid for 45 minutes once filed and validated.
  6. All landing fees must be paid prior to the issuance of the landing permit, it is highly advisable that the lead-time to apply for the landing permit allows for an advance payment to be made and the processing time required by the Airport Authority.
  7. Restricted Airspace: The GCNA “Centro de Gerenciamento da Navegacao” has issued a document that outlines all the restricted airspace/zones during the period of August 2016. Please click on the following link to view the published document:
    1. GCNA DOCUMENT

Parking Requirements

For any flight with a scheduled ground time of more than 2 hours will require a parking request to be submitted in advance along with the slots to ensure space availability. The information on the number of GA parking slots that will be allocated for each of the airports listed above will be released in the coming months. It is highly recommended to have a plan B airport for each leg in case repositioning would be required. Kindly avoid planning parking in highly congested airports, and ensure that crew hotels are well secured for any one option. For any assistance in planning the schedule, crew hotels, transportation, tickets for the event, and much more – kindly get in touch with our 24/7 ops by clicking here.

Passenger and Crew Visa Requirements

With heightened security measures during the period of August 2016, crew and passengers must ensure the following:

  1. Crew must have their valid licenses and certificates in hand prior to arrival.
  2. The GENDEC must include clearly all the passenger and crew details on board the aircraft for any one flight.
  3. Crew must ensure all relevant crew cards are in hand during immigration procedures.

Operating crew will be allowed visa upon arrival for a maximum stay of 10 days if the above requirements are met. Extensions are possible but would need to be requested in advance clearly stating the reason for extension. The extension is fully under the discretion of the immigration authority. The crew arriving on a private flight can depart commercially if they show a stamped GENDEC received on arrival to the immigration authority.

Visa upon arrival for passengers will depend on their nationality. For a list of nationalities that are able to obtain visa upon arrival please clink on the below link.

For More Information

Should you require any additional information not listed in this post, please send us an email on fltops@palmaviation.aero or you may contact us on our 24/7 ops center at +9714 299 3100